Difference between SharePoint Document library and SharePoint List ?

SharePoint Document Libary :

Document libraries are collections of files that you can share with team members on a Web based on Microsoft Windows SharePoint Services. For example, you can create a library of common documents for a project, and team members can use their Web browsers to find the files, read them, and make comments.

Microsoft SharePoint comes with some pre-defined list and library definitions. These include: Announcement Lists, Blogs, Contacts, Discussion Boards, Document Libraries, External Content (BCS) lists, Pages, Surveys, and Tasks.

Libraries allow you to set up templates for common types of document and also give the option of version control so that you can track any revisions.

SharePoint List :

A List can be thought of as a collection of pieces of information — all of which (typically) have the same properties. For instance, you can have a list of links called "my links", where each item has a name, and a description.

Technically lists also include libraries, but libraries are often seen as separate from lists or at least specialized forms of lists. In lists items are defined by metadata or the columns of a list with documents being attached to that metadata. In a library a document is the item with library metadata supporting the document.

Lists have many features such as workflows, item-level or list-level permission, version history tracking, multiple content-types, external data sources, and many more features. Some of these features depend on the version of SharePoint that is installed.

To summarize for List :

1.  It is best thought of as mini-databases.

2. A list will allow you to store a number of items such as KPIs, tasks, events, staff details etc. in a similar way to how MS Excel or MS Access will.

3.The beauty of SharePoint's lists, is that you can make quick work of building a simple database (with its own, customizable, data entry forms) in a matter of minutes and without any coding. You can also choose which fields to include (title, reference number, status, date etc.) or create your own by creating a new content type and then adding custom columns to it.

WEBPARTS

                                Closed Vs HiddenWebpart's

Closed Webpart :

It can be explained by following points :-

1.  Closed webpart would not be loaded during the runtime of page.
2.  Closed webpart reside in it's gallery and can be used anytime according the future requirement.
3.  To navigate into Closed webpart gallery, just click on the edit page (in SP 2010) then Insert ->    Webpart-> Closed Webpart Gallery.

In SharePoint 2007

Re-Opening a Closed Web Part

To re-open a closed web part:

• Site Actions > Edit Page:
  • Add a web part
  • Advanced Web part gallery and options
  • Select "Closed Web Parts"
  • Drag-n-drop the web part back onto your page

Hidden webpart :

These are the webpart which we deploy using the Visual Studio. Main difference between Closed and Hidden is that hidden webpart will be loaded in the webapge during the real time, but want appear to the user in the web browser.

These webpart are to be deployed using the Visual Studio.

Custom List Forms and Redirect to other page after Update

One of my clients required a custom edit form for their editing screen where it would show certain fields and then redirect to a new page after the OK button was clicked. I had done this before at another client except i’d never found a way to actually redirect the page after the save. Here is an article on how to do that to.

1. In Sharepoint Designer take your EditForm.aspx and copy it.
2. Rename it
3. Open this new form and click on the PlaceHolderMain (leave your ListFormWebPart on the page)
4. In the ListFormWebPart scroll down the properties in the xml which describes the webpart and change to false. For some reason the form will not work unless you leave the original on the page.
4. Click on Insert->Sharepoint Controls->Custom List Form5. Choose the appropriate List and select Edit Form
6. Sharepoint generates the form for you.

To customize the save button, find the following control on the page Sharepoint:SaveButton

1. Delete the SaveButton
2. Add

input type="button" value="Save" name="btnSave" onclick="javascript: {ddwrt:GenFireServerEvent('__commit;__redirect={}')}"

instead

3. This button allows the form to be saved and redirects to back to that page. See this article for more info
Hope it helps!

UPDATE:
If you wish to update after redirecting this is how i did it:
add in

ParameterBinding Name=”Source” Location=”QueryString(Source)”

to your paramterbindings list then add

xsl:param name=”Source”>0 /xsl:param>
xsl:variable name=”RedirectLoc”> xsl:value-of select=”$Source”/> /xsl:variable>

to your stylesheet
then the button should be:

input type=”button” value=”Save” name=”btnTopSave” onclick=”javascript: {ddwrt:GenFireServerEvent(concat(‘__commit;__redirect={‘,$RedirectLoc,’}'))}”/>

Common Date/Time formulas for Sharepoint – Calculated Fields using Calculated column

Calculate Date -  depends on the week and weekends:

=IF(WEEKDAY(Created)<4,Created+3,IF(WEEKDAY(Created)=4,Created+5,Created+4))

Example :-

If suppose you have submitted the form on 22nd May(Tuesday) then task completion date will be 25th May (Friday).
If  form is submitted on 24th May (Thursday) then the task completion date will be 28th May(Monday).
Same as if form submitted on 25th May (Friday) then the task completion date will be 29th May(Tuesday).

Get Week of the year

=DATE(YEAR([Start Time]),MONTH([Start Time]),DAY([Start Time]))+0.5-WEEKDAY(DATE(YEAR([Start Time]),MONTH([Start Time]),DAY([Start Time])),2)+1

First day of the week for a given date:

=[Start Date]-WEEKDAY([Start Date])+1

Last day of the week for a given date:

=[End Date]+7-WEEKDAY([End Date])

First day of the month for a given date:

=DATEVALUE(“1/”&MONTH([Start Date])&”/”&YEAR([Start Date]))

Last day of the month for a given year (does not handle Feb 29). Result is in date format:

=DATEVALUE (CHOOSE(MONTH([End Date]),31,28,31,30,31,30,31,31,30,31,30,31) &”/” & MONTH([End Date])&”/”&YEAR([End Date]))
Day Name of the week : e.g Monday, Mon
=TEXT(WEEKDAY([Start Date]), “dddd”)
=TEXT(WEEKDAY([Start Date]), “ddd”)

The name of the month for a given date – numbered for sorting – e.g. 01. January:
=CHOOSE(MONTH([Date Created]),”01. January”, “02. February”, “03. March”, “04. April”, “05. May” , “06. June” , “07. July” , “08. August” , “09. September” , “10. October” , “11. November” , “12. December”)

Get Hours difference between two Date-Time :

=IF(NOT(ISBLANK([End Time])),([End Time]-[Start Time])*24,0)

Date Difference in days – Hours – Min format : e.g 4days 5hours 10min :

=YEAR(Today)-YEAR(Created)-IF(OR(MONTH(Today)<MONTH(Created),AND(MONTH(Today)=MONTH(Created),
DAY(Today)<DAY(Created))),1,0)&” years, “&MONTH(Today)-MONTH(Created)+IF(AND(MONTH(Today)
< =MONTH(Created),DAY(Today)<DAY(Created)),11,IF(AND(MONTH(Today)<MONTH(Created),DAY(Today)
> =DAY(Created)),12,IF(AND(MONTH(Today)>MONTH(Created),DAY(Today)<DAY(Created)),-1)))&” months,
“&Today-DATE(YEAR(Today),MONTH(Today)-IF(DAY(Today)<DAY(Created),1,0),DAY(Created))&” days”

You can get Get more formulas from :-

http://office.microsoft.com/en-us/sharepointtechnology/HA011609471033.aspx

OR

http://msdn.microsoft.com/en-us/library/bb862071.aspx

Check out this one..!!
Any Questions/Sugesstions ....!!

Using Calculated Column with maximum number of conditions(IF).

I am just taking an example in which Status column is an choice column with values Choice1 , choice2 and so on. I am assigning the color value based on the selection of status column value.

The Code is :-

=IF([Status]=”",”Black”,IF([Status]=”Choice1″,”Red”,IF([Status]=”Choice2″,”Gold”,IF([Status]=”Choice3″,”Green”,IF([Status]=”Choice4″,”DarkBlue”,IF([Status]=”Choice5″,”DarkCyan”,IF([Status]=”Choice6″,”DarkRed”,IF([Status]=”Choice7″,”Gray”,”"))))))))
For example, if the [Status] column contains Choice5, the output of the formula will be DarkCyan.

You cannot have more than seven nested IF statements in a calculated column.

But there is a worker process, you can do this by using the "&" symbol. Just concatenate these two formulas.

It will only work when the If statements are not nested. Now , i am giving an example of 15 IF functions...!! Check this...!!

The Code is :-

=IF([Status]=”",”Black”,IF([Status]=”Choice1″,”Red”,IF([Status]=”Choice2″,”Gold”,IF([Status]=”Choice3″,”Green”,IF([Status]=”Choice4″,”DarkBlue”,IF([Status]=”Choice5″,”DarkCyan”,IF([Status]=”Choice6″,”DarkRed”,IF([Status]=”Choice7″,”Gray”,”"))))))))&IF([Status]=”Choice8″,”MediumSlateBlue”,IF([Status]=”Choice9″,”SpringGreen”,IF([Status]=”Choice10″,”MidnightBlue”,IF([Status]=”Choice11″,”Sienna”,IF([Status]=”Choice12″,”SlateGray”,IF([Status]=”Choice13″,”OliveDrab”,IF([Status]=”Choice14″,”Gray”,”")))))))

Yeah...!! Finally the code worked...!!
Check out this one..!!

Show/Hide Lookup fields with jQuery

In my previous post i have introduced you about the hiding the fields using Jquery but that is for the normal site columns. If you are using the Lookup fields then you have to adopt some different approach.

I am just taking any example and explain you by this :

I am hiding the field in the SharePoint Edit Page based on the text value in below column.
Refer to the images that would explain you more clearly

What i am trying to do is when you enter the AU as a Text value in Test Value(Column) then the Test_Status(Column) will hide otherwise it is visible.

In above image Test_Status control is not visible.

In aboe image the control is visible.

Now comes the code :

<script type="text/javascript" src="http://ajax.googleapis.com/ajax/libs/jquery/1.4.4/jquery.min.js"></script>
<script type="text/javascript">
$(document).ready(function() {
    // add change handler
    $("input[title='Test Value']").change(function() {
        MasterSelectChange();
    });
    // call the change function to set up form for first display:
    MasterSelectChange();
});

function MasterSelectChange()
{
    var thisVal =  $("input[title='Test Value']").val();
    if(thisVal == "AU")
    {
     $("select[title='Test_Status']").closest("tr").hide();
   
      }
    else
    {
      $("select[title='Test_Status']").show();

    }
}
</script>

Just simply put this code in the body section.


If still there is any issue , please tell me i will try to solve.
Comments Most Welcome...!! :)

Hiding Fields in SharePoint Page's

Hiding fields in SharePoint Page's

(Newform.aspx / EditForm.aspx / Disp.aspx)

Open your website in the SharePoint Designer. Then open your Library. Go into the Form Section then Click on the page (Newform.aspx / EditForm.aspx / Disp.aspx). Click in advanced mode in Ribbon then only you were able to make the changes in the code. Then search for the Below Tag :

<asp:ContentPlaceHolderId="PlaceHolderAdditionalPageHead" runat = "server">

Now Copy the below code and paste it there.

You need to change the Field 1 and Field 2 values only .

<script type="text/ecmascript">

ExecuteOrDelayUntilScriptLoaded(runCode, "sp.js"); function runCode() {
HideField("Expose to Customer / Partner",true); HideField("Field 1",true);
HideField("Field 2",true); } // Function To Hide Fields
function HideField(title,hide){
var header_h3=document.getElementsByTagName("h3") ;
for(var i = 0; i <header_h3.length; i++)
{
var el = header_h3[i];
var foundField ;
if(el.className=="ms-standardheader")
{
for(var j=0; j<el.childNodes.length; j++)
{
var mHead=title+"<SPAN class=ms-formvalidation> *</SPAN>";
if(el.childNodes[j].innerHTML == title || el.childNodes[j].nodeValue == title || el.childNodes[j].innerHTML==mHead)
{
var elRow = el.parentNode.parentNode ;
if(hide==true)
{
elRow.style.display = "none"; //and hide the row
}
else
{
elRow.style.display = "visible"; //and show the row
}
foundField = true ;
break;
}
}
}
if(foundField)
break ;
}
}

</script>

 Wow...!! You're Done...!! Any Query....??